School payments should be...

simple, transparent & easy to manage


Who we serve

Easy turnkey software Solution for private, charter, public school districts automating application, registration, enrollment, tuition management and online payments

PRIVATE & INDEPENDENT SCHOOLS

We understand that admins wear multiple hats and that learning many independent software programs is inefficient for small schools with limited resources. We understand the importance of creating a welcoming and inviting first impression for prospective families. With K-12 Online’s robust webstore, online tuition and fee payments system, you can streamline your operations and make it simple and convenient for your parents.

CHARTER SCHOOLS

We understand that the reason you became a charter school is because you have something different to offer. We understand that resources are scarce. We understand the need to make it easy for families to financially support your school. We understand the importance of recouping financial obligations for lost textbooks, broken computer tablets etc.  K-12 Online's turnkey solution allows you to assess financial obligations to students that recoups thousands of dollars for your school.

PUBLIC SCHOOLS

We understand that some districts want control over finances, while others prefer school autonomy.  We understand that adjunct organizations like PTAs, Boosters provide financial support to your schools.  We also understand the importance of a clear audit trail for all financial entities.  Our system addresses all these concerns. District oversight, school autonomy, clear audit trail and simple school accounting with general ledger reconciliation and closeouts.

What we do

K-12 Online saves school admins and parents time by eliminating paperwork, redundant data entry and multiple software programs through its turnkey webstore,  online payments and tuition management system, creating a positive user experience for all.

Webstore

Simplify item and fee purchases for Schools, PTAs, Boosters, Foundations, Athletics and more. Webstore allows parents to purchase items that can be customized by grade.  Mandatory forms can be assigned to any item purchase making waivers and legal liability a breeze. Fund Accounting with Reconciliation and Closeouts allow schools to designate funds to the proper GL Accounts.

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Online Fee Payments

recommendation module for private schools k12online

Eliminate multiple systems that don’t talk to each other and simplify the online payment process to eliminate redundant work for admins, increase funds for schools, ensure a clean financial audit trail and create a positive user experience for parents. Assess fees, fines and solicit donations with our online payment and Point of Sale solution.

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Tuition Management

Simplify the tuition creation and administration process for admins.  Give more control to admins to manage tuition accounts rather than a 3rd party vendor that doesn't understand the family's circumstances, which eliminates frustration and creates goodwill with parents. Receive tuition funds the next business day following parent payment. Give parents an easy and transparent way to pay tuition with automated reminders and followup. 

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Online Forms

recommendation module for private schools k12online

Improve and increase fundraising and help your schools raise thousands of dollars in donations and sponsorships.  If you solicit parent sponsors, give donor recognition or sell advertising, built-in forms associated with these items make it easy to recognize important donors who support the school. Other built-in forms can be associated with items such as field-trip or dance waivers, eliminating the need for hardcopy permission slips.

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Who we are

Saving You Money, Time, and Resources

K-12 Online™ is a school financial management software solution that streamlines financial payments for private schools, independent schools, charter schools,  public schools and public school districts.  


This simple, yet robust school financial management system features a fully integrated webstore, online fee payment system, and a tuition management system. The integrated online payment system and fund account management system allow schools to assess tuition, fees, fines, solicit donations and sell items with various payment methods.  The system tracks student purchases, payments and deposits by general ledger (GL) number making reconciliation and closeout a breeze. Custom programming can be done to upload deposits into your accounting software system.  K-12 Online™ immediately increases organization efficiency, reduces workloads, eliminates paper contracts and invoices, generates immediate revenue for your school and most important, provides a positive user experience for your admin and parents.


K-12 Online™ started in 2009 when Michelle Sam, a kindergarten parent, was appalled by the amount of paper she received for her daughter's registration.  Not only were there over 25 forms to complete, but also much of the information needed was redundant.  The forms took about 45 minutes to complete, which included writing five different checks for payments to various organizations.  Submitting the forms at school was also a long process, with a wait time of over an hour.  As a school volunteer, Michelle also noticed that many of the completed forms were thrown away by the school. Thus, as a management consultant, she decided to help the school develop workflows and processes that would streamline its registration process, save the school, district money and improve the parents experience!  From the beginning, Michelle and her team have worked with parents, adjunct organizations, school and district admins to develop a comprehensive and robust school payment & tuition management system that would meet schools' needs and the demands of today's parents. 


K-12 Online™ focuses on developing its software not only for public schools, but with additional features that benefit smaller private schools. The tuition management module have been created to alleviate admin from hours of management and babysitting as well as saving parents thousands of dollars in fees.  Parents also appreciate the ease of use and transparency of the tuition system. K-12 Online has grown substantially to service all types of schools nationwide and in Canada.

What they say


Most importantly, the registration process has been overwhelmingly popular with our parents, who no longer dread the registration packet of papers they used to spend hours filling out with the same information over and over again. It is times for schools to incorporate this new technology` to make `the start of school an enjoyable and efficient experience for all.

Saul Gleser
Assistant Principal at Northwood High