Online Application and Registration Affordable for Small Schools Through K-12 Online

One of the toughest challenges in education is managing a small school. Budget cuts instituted on a statewide level affect both large and small districts alike, however, smaller schools tend to feel the crunch more when operating on an already meager budget.

In an age where everything is shifting towards digital, small schools cannot afford to fall behind. K-12 Online is the first online application and registration system to cater to small schools. Although the web-based application is designed for schools large and small, public and private, the product offers a solution for those districts and schools that otherwise would not be able to afford it.

This could not be more apparent than in a recent encounter between K-12 Online owner, Michelle Sam, and a private school principal.

Upon returning from lunch, Michelle was saddened to hear a voicemail from a small school who had a demo scheduled for later that day. The caller, who in a proactive attempt not to waste anyone’s time, apathetically decided to cancel the demo. She had just completed a demo with two other online registration companies and had come to the conclusion that the software would just be too expensive for their little school.

Michelle immediately returned the call, outlining K-12 Online’s software product and providing a rough estimate of cost. The caller was elated! She decided to go ahead with the demo and ultimately the school became K-12 Online’s newest client – the burden of affordable online application had been lifted.

“This is why we exist,??? explained Michelle Sam, owner K-12 Online, “I want small schools to have the same advantages and be able to operate with the same efficiency as larger schools and districts. Because we are committed to improving the education system as a whole, making online application affordable for small schools in the end ultimately benefit parents, teachers, administrators and students alike.???

Savvy schools know their future requires them to become more integrated with parents, teachers and students. The world we live in is becoming increasingly interconnected and small schools can’t afford to be left behind for the sake of our children, nor can they afford to pay large amounts of money to implement the necessary improvements.

K-12 Online was developed to combat the problems of school wastefulness and the excessive time and energy required to register K-12 students year after year. K-12 Online’s solution helps schools overcome online application and registration hassles by streamlining the process to be more cost effective and eco-friendly.

Finally, small schools and school districts can afford an online application, enrollment and registration system that not only saves them time, money and resources, but also helps generate money through fundraising tools.


There is still money available for K-12 schools

In a recent article, “Grants for K-12 Schools do exist” we discussed the availability of grants for K-12 schools. Here is yet another example of how schools are cashing in on the obtainability of free money.

An elementary school in Costa Mesa, CA received a pot-o-gold just in time for a St.Patrick’s Day celebration. The school was presented a check for nearly $4,500 on March 16, from City National Bank to purchase new books for their library.

The donation matched the $3,000 in books the school collected at a holiday Barnes & Nobles book drive, which brought in 450 books.

The funds were awarded from City National Bank’s, Reading is the Way Up program, where since 2002 the company has donated more than 80,000 books to California, New York and Nevada schools and classroom libraries.

This donation is a boost for the school, which has recently started participating in the Accelerated Reader program, a program that tests student reading comprehension while encouraging them to read more often.

The program has increased students’ love for reading, and with the additional funds, the school will be able to purchase a variety of books that appeal to all types and levels of readers.

Fundraising: How Online Registration Helps

A recent poll showed that 1 in 4 parents are considering switching their child(ren) from a traditional large public school environment to a smaller (independent, private, charter, religious) school. Parents feel that smaller schools have a clear academic focus and vision for high quality successful learning, while in the public school system, there is a greater gap in achievement between socioeconomic classes, more violence and higher dropout rates, and children can easily get lost in the large, impersonal system.

This can become tricky for smaller schools, because unlike the public school system that is required by law to accept all children, smaller schools typically have an admission and acceptance process. This increase in student applicants can be one of the most costly, outdated and environmentally wasteful processes that small schools endure every year. With the help of an online registration system, small schools have the ability to not only save money, but also generate it though fundraising.

A registration system that incorporates fundraising can prove valuable, help make money for the school, and in many cases, even pay for itself. With the economic downturn and flailing economy, it is necessary for smaller schools to identify processes that can be improved or optimized to generate funds through SAVINGS.

K-12 Online offers a complete online student registration software application that transforms the student application & enrollment process by eliminating expensive paper-based methods. Offering online access to customizable forms and reports, K-12 Online™ is an AFFORDABLE system that will help your school with fundraising in addition to saving money, time and resources!

School Management Software for private schools, charter schools and public schools

According to D’Agostino, K-12 Online, the school management software, benefitted his school in ways he never even thought of.

Principal Phil D’Agostino’s Costa Mesa High school piloted K-12 Online this past year. According to D’Agostino, K-12 Online, the school management software, benefitted his school in ways he never even thought of. Here are just a few of the benefits of this safe and secure, paperless educational technology.

The school management system is able to report the online registration progress of students. It will show which students have actually started to register. Right in the middle of the summer, we could flag students who had not started the registration process and call them. We would have a better idea of our master schedule in the middle of the summer rather than the week before school. We could then hire staff accordingly.

The online registration system also has the ability to send messages to the safe and secure parent and student portal so when students logged in to enroll, they could take care of business before going through the registration line during registration week such as pay for lost text and library books which can be a huge savings for schools.

When students return during registration day, they only have one signed form to return. It’s virtually paperless. The school management software has the ability to check-in students so we lined up 5 terminals and had staff accept the form and check them in. The students then proceeded to pick up their ASB items, take their school picture and pick up their books. It was so fast, we had no lines at 9.00am, a half hour into registration. The system once again was able to report who had actually checked in so follow-up calls could be made.

This school management system has made registration so efficient that next year, the number of registration days will be reduced, saving the school money and allowing the staff to get back to their offices and prepare for the start of school!

Fundraising Made Easy: Best School Practices

In addition to being educators, public school teachers have the never-ending task of hand wringing and scrounging to provide the simplest classroom needs.

So when, a fundraising website, launched in 2000 to engage the community and provide individuals a simple, accountable and personal way to address educational inequality, teachers and PTA’s across the nation were ecstatic. is an online charity that makes it easy for anyone to help students in need. It connects public school teachers with people who want to support classroom learning.

Public school teachers from across America can post classroom project requests; anything from pencils for a poetry writing contest to instruments for a school recital, balls for P.E. class, or iPads for online book access.

Donors can then browse project requests by location or subject, or even search for a particular school, and give any amount to the one that inspires them. Once a project reaches its fundraising goal, delivers the materials to the school.

A gift of as little as $1 gets the same level of choice, transparency, and feedback as someone who gives millions. All donors receive photos of the project taking place, a thank-you letter from the teacher/students, and a cost report showing how each dollar was spent.

It’s that easy! Post your need and start fundraising for your school or classroom today!


Disparity in school funds increases socioeconomic gap

Recent reports in the news show a growing disparity over how schools within the same district raise funds. It is not uncommon for a gap between the have and have-not’s to exist within a school district.

Public schools are meant to provide all children equal access to quality education; however, there are great disparities throughout the public education system.

Private donations made to schools in more affluent communities makes this disparity an even greater gap.

The question then becomes, how does a district provide a level playing field for all schools within their district? Continue reading

Grants for K-12 Schools Do Exist

There are many companies out there that are committed to education and giving back to the community. One such example is Target Corporation.

Through community outreach, Target is on pace to give $1 billion by the end of 2015 to support schools in communities nationwide.

Through partnerships with educators, Target helps students and their families engage in free arts and cultural events nationwide, provides reading and education programs to schools, and funds grants to K-12 schools to support educational filed trips, provide early childhood reading programs, and more. Continue reading

Going Green: How to be an Eco-friendly School

Going green is made easy with the K-12 Online registration process.

One of the foremost concerns of this era is conservation. With issues in the media such as deforestation, overpopulation, greenhouse gas effect, global warming, etc., schools have been increasingly trying to educate the next generation about environmental conservation. Most schools have already started going green with integrated recycling systems: separating bins for plastic waste, metal waste, electronic waste, and paper. Using web-based technology school administrators can teach students by setting an example. But going green for schools can be very easy, starting with enrollment and registration.

Step 1. Eliminate unnecessary forms.

Traditional method: In order to cater to the different needs of each student and their family during enrollment and registration, schools include all possible information flyers and reports as well as forms in multiple languages within a bulky registration packet.

“It takes one 15-year old tree to produce half a box of paper.???

Eco-Friendly method: With web forms only can parents and guardians can access all pertinent forms, flyers, and reports via the web, they can also choose to read these in their native language by choosing from the multiple language options with online registration and enrollment.

Step 2. Eliminate unnecessary paper-based processes.

Traditional method: School office administrators make multiple copies of reports for teachers and multiple copies of documents to update student files. Additionally, as a student is in the enrollment process, copies of important documents must be made as a record for the school and or district.

“10,000 sheets of paper per year are used by a single US office worker???

Eco-friendly method: K-12 Online integrates and updates student information. Student information is sorted automatically and information can be accessed online during registration and after. Also, parents, guardians, and administrators have a document scanning option: they are able to scan and upload relevant documents into the student records.

Step 3. One paper, one student.

Traditional method: Millions of students per year return to school with bulky registration packets and/or multiple printed forms.

“17 million trees per year are cut down to supply fax paper (alone) for the US …???

Eco-Friendly method: Students return to school with a single, signed acknowledgement document.

“Rainforests once covered 14% of the earth’s land surface; now they cover a mere 6% and experts estimate that the last remaining rainforests could be consumed in less than 40 years.???

Before switching to the K-12 Online student registration process, one district’s 17 page student handbook sent to all the students consumed 60 trees!

“One tree can filter up to 60 pounds of pollutants from the air each year???

Begin your school year saving valuable resources. Set an example to your students by going green and choose an online registration system that saves money, time and RESOURCES. Take the Free School Savings assessment to see how resources you can save by using a school management software that enables a paperless student registration system.

going green

Environmentally Friendly Tips for Schools

As a company that is committed to developing environmentally friendly school software that eliminates inefficient, costly and labor intensive paper processes, K12 Online has found five easy ways schools to go green, redirect resources, improve student achievement, and enhance the learning experience.

Here is a list of environmentally friendly tips that educators and parents can do to help facilitate a clean, green classroom and school environment. Continue reading

Educational Technology Is Advancing into a New Era—Are You?

Do you have an online school registration system to address the new era of educational technology? Take our free School Savings Assessment if you are a parent, school, or administrator looking to streamline the enrollment process for your school.

Private schools, independent schools, charter schools, and even entire school districts can all benefit from taking an online approach to managing school operations, and this is especially true when it comes to the registration process. While traditional registration is a paper-based, labor-intensive process that wastes both time and money, online registration for schools is highly efficient and promises to revolutionize how administrators manage school operations.

Below are five key benefits of using an online school registration system: Continue reading