Now families can do student online registration for school the same way they buy movie tickets and order pizza, and school districts are freed from an ocean of paperwork.
This hosted solution comes from K-12 Online. The student online registration system was tested at a California school district in 2011 with astounding results. An ordeal that previously took three or more hours, bringing comparisons to airline travel and Christmas at the post office, was reduced to an average of 40 minutes.
One administrator called the pilot project, “Nothing short of absolutely amazing.” Another stressed how it freed teachers and staff from shuffling papers and allowed them to talk with students and parents and take advantage of the day that shapes first impressions of a new school. Continue reading
Becoming an eco-friendly school is made easy with the K-12 Online registration process.
Are you an eco-friendly school? One of the foremost concerns of this era is conservation. With current issues such as deforestation, overpopulation, the greenhouse gas effect, and global warming, schools have been trying more and more to educate the next generation about environmental conservation. Most schools have already integrated recycling systems by separating bins for plastic waste, metal waste, electronic waste, and paper. Using web-based technology, school administrators can teach students by setting an example. Schools can be eco-friendly from the very start: during enrollment and registration.
Traditional method: In order to cater to the different needs of each student and their family during enrollment and registration, schools include all possible information flyers and reports as well as forms in multiple languages within a bulky registration packet.
“It takes one 15-year old tree to produce half a box of paper.”
Eco-friendly method: With web forms, parents and guardians can access all pertinent forms, flyers, and reports via the web, and they can read these in their native language by choosing from the multiple language options. Continue reading
Some California Districts have made it their goal to figure out ways to save their schools time and money and service their “customers” better.
For one school in California, its goal was to reduce the time students and parents spent waiting in line during the registration process. The administration understood that students’ and parents’ time is important and wanted to find an effortless way to achieve their goal during registration, a time when students and parents come to school prior to the beginning of school to register their students.
According to Aaron Peralta, Principal of Costa Mesa Middle School in California, implementation of K-12 Online‘s online registration reduced the time spent by students and parents in line to about 45 minutes. The previous year, parents and students waited close to 3 hours. Not only did the online registration system save time for the students and parents, but the easy usage and ability to prepay for school items was a great feature. Unlike some built-in SIS registration systems, K-12 Online is more robust with many features that ultimately save schools time and money.
During the difficult challenge of finding ways to save money, administrators are looking in all areas to make positive changes without sacrificing the quality of education and services to their students. Rather than sacrificing the quality of the educational experience for students, administrators can look at their administrative processes and procedures to determine where and how they are spending time and money.
1. As many educational technologies advance, schools are now able to take advantage of more solutions to eliminate unnecessary costs. These advances include automating the system of communication between administration and parents, student information system that hold important student information (grades, progress reports, attendance), and online registration systems which, if taken advantage of, can be a benefit to all involved.
Who’s setting up the tables? Did I remember to give the supply cabinet key to Mr. Smith to get materials for the signs? Whew, these lines are taking forever. Oh no, is that irate mother headed my way with more complaints? How many days left until summer?
Excessive use of time and materials can make registration a nightmare for public and private schools alike. Even smaller charter and private schools struggle to make registration an efficient process for administrators, teachers, parents, and students. Online registration is a wonderful opportunity for a school district or a charter school to redirect its energy towards the parents and students who need it, while leaving the paperwork aspect of the job in one secure and convenient location.
Five Main Advantages of Online Registration:
According to Capterra, choosing an online school registration software that considers the needs of students and teachers – not just district administration – is important. All software companies may claim that their product will save you time and money, but it is not as simple as you may think. Your choice should seamlessly convey your schools’ business logic and processes.
First and foremost, online registration would be right for you if you currently process student enrollment and registration manually or with an outdated computer system. Perhaps you would like to expand your institution and enroll more students, or you find that your school administration system is pushed to the limit by relying on manual forms of data management, like printed copies of forms or Excel spreadsheets.
When looking for a school online registration system, make sure you are inclusive with representatives of the student body, parents, and administration. Does the registration process make sense for the parents and is it easy to understand? If there is a registration week for students to bring in required documents, how will the system track that? Are parents able to purchase items through an online Webstore while completing the enrollment forms? Can students enroll or make purchases year-round? Does the online registration system integrate with your current school management software? These are among the many questions that can be asked to determine which online registration system is right for you!